If you haven't gathered, I am a visual person. I love color coordination and tables and graphs. I like things clean and orderly. I thought I'd share how I keep myself on track schedule-wise. This has been my absolute lifesaver again and again. I don't know if I can ever do this any other way, but that doesn't mean any other way is wrong. This works for me. Wonderfully. Maybe it will work for you too.
If a teacher drops by my room and asks me to stop by, I immediately get a time and day and add it to my working schedule in italics (so I know it's not a typical every week thing, which I usually already know, but I digress!).
I do the same thing when I schedule makeups (see Scarlett!). I have a master calendar for IEPs, but I like to have them on my weekly calendar, as well.
I have found that by having this document open and editable all the time, I save a lot of time. I don't forget about things that aren't regularly scheduled (like stopping by classrooms or make ups).
I feel that my work life is simplified and so much better with this system. I realize that not everything works for everyone, but I really have wanted to share this, because holy cow, it helps! (Just a note: I password protect this file!)
Also, when a teacher wants to reschedule a student and drops by to mention it, I pull my schedule up and wham, we make it work in just a couple minutes. When your principal wants a copy of your schedule, bam. Here it is right now!
It just makes. Life. Easier.
Create a table with 6 columns (One for each day of the week and one for times list) and however many rows you need (I use 15 split in 30 minute increments for my day, a heading, and a key). In WORD, you can do this under Table -> Insert Table. I have one extra row at the bottom for a key of what each color means.
You can change the color of boxes by going to Format->Borders and Shading->Shading to pick your colors. Make sure to pick Fill "Cell" rather than table or all of your cells will be the same color. I use a size 10 font in Calibri. You can click and drag to adjust the width and height of your columns to your preference.
Not sure if I just wasted 20 minutes typing this up, but I wanted to share. I have used this as my scheduler since Day 1 and it has made my life a lot less stressful. This is the first thing opened on my computer in the morning and the last window closed before I go home.
If this helps you, please comment. I have a million little things I do like this every day and will share if you want to see more.
How do you keep track of your schedule?
Edit: Val brought up a good question about the black cells on the table. My school day actually ends around 2:00. The 2:00 student is actually a community pre-k student who comes for speech. Tuesdays start late (at 8:45 instead of 7:45) and Fridays let out early (at 1:05 instead of 2) for minimum days in my district. Instead of doing institute days, we just have the time set aside each week! The blue every day is my lunch hour, but lunch didn't come up for some reason when I copied this!